Friends of The Library
The Friends of the Daphne Library meet at 12:00 noon on the second Monday of every month in the Library Community Room. Annual membership in the Friends organization is $10.00 for an individual. Dues may be paid at the front desk or book shop, or by mail. Membership includes quarterly newsletters and the opportunity to know you are helping support the library!
The Friends (FODL) manage the Book Shop, conduct biannual book sales, and some special events to raise funds for the Daphne Public Library. Funding covers costs for most programming for adults, teens and children. The FODL have purchased books, DVDs, shelving, computers, and other equipment used by the staff to provide better service within the library.
The Book Shop offers great deals for the public!
BYLAWS OF THE FRIENDS OF THE DAPHNE PUBLIC LIBRARY, INC.
ARTICLE I. NAME
The name of this organization is Friends of the Daphne Public Library, Inc.
ARTICLE II. PURPOSE AND ACTIVITIES
The Friends of the Daphne Public Library is a not-for-profit organization whose purpose is to support, advocate for and promote the interest and welfare of the Daphne Public Library as a cultural, educational and recreational asset to the City of Daphne, Alabama.
ARTICLE III. MEMBERSHIP
- Section 1. Members. All individuals and organizations interested in the purpose of Friends of the Library shall become members upon payment of dues. The classifications of memberships shall be several and various, with the descriptions thereof, and the amount of dues contributions for each, determined and described by the Board of Directors within the limits set by the U.S. Bureau of Internal Revenue. There shall be a category of “Life Membership” and all other categories shall have a term of one calendar year.
- Section 2. Annual Meeting. There shall be at least one meeting of the membership each year, at a time and place to be determined by the Board of Directors. Generally, this meeting is held in January. Notice shall be published in the local paper(s) and shall be sent to the members, in writing, at least two weeks prior to the date of the meeting.
- Section 3. Special Meetings. Special meetings of the membership may be called by the Board of Directors upon written notice sent to the members, at least two weeks in advance of the meeting date.
- Section 4. Votes. Regular members in good standing shall be entitled to one vote at the Annual Meeting, and at special called meetings of the membership. Family Members are entitled to two votes. Each business or organizational member may designate a representative to cast the one vote allotted, at the Annual Meeting.
- Section 5. Honorary Members. Any person who has performed distinguished service on behalf of the Daphne Public Library may, on recommendation of the Board of Directors, be elected an Honorary Life Member without dues.
ARTICLE IV. BOARD OF DIRECTORS
- Section 1. General. The property, business, and other affairs of this organization shall be managed by a Board of Directors.
- Section 2. Number and Tenure. The Board of Directors shall consist of fifteen (15) directors at large, elected by a majority vote of those present at the Annual Membership Meeting, whose terms are staggered in such a way that the terms of one-third their number shall expire each year. Initially, the terms of the classes of directors (one, two and three years) shall be determined by lot. The directors elected after the current year shall serve a term of three years. No director shall serve more than two, three-year terms (or six consecutive years,) but shall be eligible for re-election after one full year off of the Board. Those persons whose terms would have otherwise expired, but who have been elected as an officer, shall be permitted to serve for the duration of their term as an officer, even though the total time served may exceed six years.
- Section 3. Attendance. The third consecutive, unexcused, absence by any director from regular Board meeting shall be that Director’s resignation from the Board. The Board may, for good reason, reinstate a Director so removed.
- Section 4. Vacancies. Any vacancy in the membership of the Board shall be filled by appointment by the President, confirmed by the Board of Directors. This person shall serve the balance of the term of the person replaced.
- Section 5. Ex Officio Members. Ex Officio members of the Board of Directors shall include the Director of the Daphne Public Library, the Chair-person(s) of Book Sales, if the latter is not already an elected member, and the Immediate Past President, if his or her term as an elected member has expired.
ARTICLE V. MEETINGS OF THE BOARD
- Section l. Regular Meetings. The Board of Directors shall meet at least 9 times each year, at a time and on such a date as they may determine.
- Section 2. Special meetings. Special meetings of the Board may be called by the President or upon the written request of five (5) or more directors.
- Section 3. Notice of Meetings. Directors shall be notified of all meetings of the Board at least five (5) days in advance of the meeting. In the case of special meetings, the notice shall specifically state the purpose or purposes for which the meeting is called.
- Section 4. Quorum. For all meetings of the Board of Directors, a majority of the Directors then in office shall constitute a quorum. Once a quorum is present to call the meeting to order, it cannot be broken by the withdrawal of any of those present.
ARTICLE VI. OFFICERS
- Section 1. Number. The officers of this organization shall consist of the President, two Vice Presidents, the Secretary and the Treasurer.
- Section 2. Nomination. A slate of potential officers and Board Members shall be presented by the Nominating Committee, at the Annual Membership Meeting. Additional nominations may be made from the floor at that meeting as long as the person making the nomination is a member in good standing, and has secured the permission of the nominee to have his/her name so placed . All persons nominated to an office, whether by the Nominating Committee or some other member, must be current members in good standing, must have agreed to serve if elected, and must be members of the Board of Directors.
- Section 3. Terms of Office. The terms of office of the President, Vice Presidents, Secretary and Treasurer, shall be one (1) year. Officers may serve no more than two consecutive terms in the same position but may, after one year has passed, serve in a former position again.
- Section 4. Duties. The duties of the officers shall be as follows:
- A. The President shall be the Chief Executive Officer of the organization. He/she shall, when present, preside at all meetings of the Membership and of the Board of Directors. He/she shall have general management and direction of the business of the organization. The President shall have bank account signature authority, and may, in the absence of the Treasurer, disburse funds.
- B. In the absence of the President, the Vice President/Operation shall perform all the duties of the President. He/she may also have such other duties as assigned by the President or Board of Directors.
- C. Vice President/Operations, working in concert with the President and the Vice President/Development will have the responsibility of overseeing the efforts of (a) The Treasurer, (b) The Finance Committee, and (c) the Book Store/Book Sale activities. This Vice President will spearhead efforts to establish an operating budget, set financial goals for income generating operations of the Book Store, Fall Book Sale, and other special fund-raising projects through out the year. In addition, this officer will be instrumental in helping establish guidelines for providing funds to the library.
- D. Vice President/Development, working with the President, the Vice President/Operations, the Executive Committee, will have specific responsibility of establishing goals for the Membership and Public Information Committees and in overseeing these committees to assure that their goals are attained. Increasing membership in the organization and making sure that both our members and the general public are well informed of the activities of the organization, its programs and its successes will be the ultimate result. Finally, the Vice President/Development will seek to develop programs to foster volunteer recruitment.
- E. The Secretary shall record and keep the minutes of the proceedings of meetings of the Board of Directors and shall file a copy of them in a notebook placed in the library for access by the public and for the information of the library staff.
- F. The Treasurer shall have custody of the funds and securities of the organization, subject to such regulations as may be imposed by the Board. He/she shall maintain full and accurate books of account reflecting transactions, assets and obligations of the organization and provide the Board of Directors with regular, formal reports of those matters. The Treasurer shall also make such returns and/or reports as are required by the federal or state authorities; and disburse the funds of the organization as directed by the Board.
- Section 5. Vacancies. A vacancy in any office shall be filled for the remainder of the term through appointment by the Board of Directors, except that a vacancy in the office of President shall be filled immediately by the Vice President/Operation. In such circumstance, the office of Vice President shall remain vacant until the next Board of Directors meeting, and shall be filled by the Board.
- Section 6. Removal. Any officer may be removed from office by the affirmative vote of two thirds of the members of the Board then in office, at any regular or special meeting called for that purpose. Any officer proposed to be removed shall be entitled to at least five days notice in writing of the proposed action and shall be entitled to appear before and be heard by the Board prior to the action.
- Section 7. Compensation. No director of the organization shall receive any compensation whatsoever for or in connection with service as a director or officer of the organization.
- Section 8. Other Agents or Employees. The Board of Directors may appoint or hire such agents or employees as may become necessary to carry out its objectives and purposes.
Article VII. COMMITTEES
- Section 1. The Executive Committee. The Executive Committee shall consist of the officers and the chairpersons of all standing committees and shall have the authority to transact necessary business of the organization between regular members of the Board. A report of their actions shall be reported to the Board of Directors at its next, regularly scheduled meeting.
- Section 2. Other Committees. Committees and may be made up of members from the Board and/or from the membership as a whole. The President shall appoint the Chairperson(s) and the members of all Committees.
- A. Membership
- B. Book Sales
- C. Public Information
- D. Finance
- E. Such other committees as the Board of Directors may determine.
Article VIII. AMENDMENT OF BY-LAWS
These By-Laws may be amended at any meeting of the Board, if the members have been advised in writing of the contents of the proposed amendment, ten days in advance, and if a quorum is present.
Revised and adopted by the Friend’s of the Daphne Public Library Board meeting of 2011.
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